Organizing for Your Office

It’s hard to feel empowered, creative and productive when you walk into an office space that is unorganized, chaotic and covered with clutter! It doesn’t matter if it’s your business office, home office or kitchen counter office space, we can help you take back control!

Decluttering and getting organized is a process that takes time, energy and commitment. We guide and steer you through the process so that every action you take maximizes your input. We keep you motivated and on track so that you can continue to chip away towards your goal(s). We provide a gentle nudge, a supportive hand and the accountability factor that will help you complete the things you’ve been wanting to do, but have been putting off doing – sometimes for years! Once we’ve helped you get organized, we can help you maintain the order with our ongoing personal assistant services.

Working together, we’ll help you set up systems and routines to manage all of your day-to-day tasks so that important things no longer fall through the cracks. We’ll help you figure out how to work more strategically so that your time is spent more productively. When you’re more productive, you free up time for yourself to work proactively more often – rather than finding yourself constantly putting out fires or playing catch up to get everything done.

• Looking for help decluttering and organizing your home instead?
• Looking for personal assistant or virtual assistant support to simplify your life instead?

Paper Management

Even with the push toward storing everything electronically these days, the great majority of us still find ourselves buried in paper piles. Working side-by-side with you, we work through your paper piles and create systems and habits that will help you manage the daily flow of paperwork more efficiently. Our knowledge and expertise in this area will make the process feel less stressful to you.

• Create a paperwork action system that houses and tracks your “to-do’s”.
• Create spreadsheets that help you capture the things you need to track so you can toss all of the unnecessary paperwork.
• Create an organized and streamlined filing system.
• Set up paper flow processes for efficient handling of all paperwork.

Email Management

Up until about 10 years ago, junk paper mail was the biggest problem to wrangle and contend with in the office. These days junk email has taken over! Not unlike it’s paper counterpart, when you’re bombarded with junk mail or email, your important things end up lost or buried under all of the unnecessary stuff. We can help you take back control of your email inbox so that you can focus more energy on your priorities and less time sorting through all of the junk!

• Ruthlessly battle against your junk/spam emails to minimize the amount of time you waste dealing with them.
• Set up automatic rules and systems so that emails not needing your attention will bypass your inbox all together!
• Create an organized and streamlined filing system within your inbox.

Increase Your Productivity

By now, you’ve probably heard the saying “work smarter, not harder”. Working smarter (not harder) truly is the secret ingredient to success and increased productivity. We’ll take a look at the different aspects and areas of your workload, and how you’re managing and processing them, with a fresh set of eyes. Together, we will brainstorm and strategize more efficient ways of handling things.

• Create tools and spreadsheets to efficiently track expenses, sales, employees, passwords, contacts, etc.
• Set up your desk and office space in an efficient manner to maximize usefulness in key areas.
• Brainstorm procedures for handling repetitive tasks and then documenting the procedures for others.
• Map out strategies that keep your priorities at the forefront of your mind so that they get the attention they need and require.

Supply Areas or Storerooms

You may not realize just how much time you waste searching for things in an unorganized storeroom or supply room – not to mention the amount of money you lose buying things you already have but can’t find. Let us help reduce your day-to-day headaches by organizing your storeroom or supply area so that you can quickly and easily find whatever you need, whenever you need it!

• Forms and supplies strategically grouped and placed together for easy access.
• Consolidate and clearly label things so that you can quickly find what you need.
• Clearly labeled space for each item so that it’s easier to notice when things need to be restocked.

Maintaining The Order

Once your office is organized, we can return as often as you’d like to maintain the order and ensure the efficient operation of your office by providing clerical and administrative assistant support that will keep things in order and running smoothly so you can spend your precious time focused on the more important things in your life!

• Paper processing, filing and management.
• Data entry (accounting, records management, updating spreadsheets and client info).
• Email management and processing.
• Ordering supplies.
• Bill paying and client invoicing.
• So much more!