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Category: Paper Management

Managing your mail

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While I suggest going through your mail daily and at least discarding junk mail, if you’re not doing that, make it a point to go through your mail weekly. Mail management is a real issue in our world today and a problem that I see with clients daily. It can easily get out of control and leave you feeling overwhelmed if you don’t stay on top of it. Assign a place for your mail to land. It is very important that your mail have a home where it always lands when you bring it in the house. Action system. You’ll… read more »

Keep it simple

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Being organized really is as simple as finding a home for everything, and then setting up systems to maintain it. An important part of getting, and staying organized is to keep your systems simple. Here are some examples of how to keep it simple: Too many files will slow you down. Rather than setting up individual files for each bill you pay, set up a file for bills you pay by month. Storing paperwork in hanging files is more effective than storing them in a binder. All you have to do is drop them into hanging files. With a binder,… read more »

Paper, paper, everywhere!

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I recently worked with a client that had 7-8 boxes of paperwork sort of scattered throughout her home. Dealing with the paperwork seemed daunting and overwhelming and so she just put it off. In reality though, she was dealing with it every day by not dealing with it. She felt stressed, depressed, overwhelmed and out of control all of the time. As I’ve always said, clutter represents delayed decisions. The impact of putting the decisions off is much worse than taking the time to make the decisions. When we worked together, the client was forced to make the decisions about… read more »

Free yourself from paper piles

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Most people tend to lay all of their papers that require action or follow up on their desktop so that they don’t forget to take action on them. Because there aren’t any systems set up for handling the paperwork or tasks, and there is no rhyme or reason as to where they are placed on the desk, the papers and piles just get moved around on the desktop without getting much of anything accomplished. To combat this problem, a system needs to be put in place for your papers and tasks to help you move them into your workspace and… read more »

Conquer your paper clutter

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If you have piles and piles (or boxes and boxes) of paper clutter and you attempt to tackle it the way we would automatically by making a decision on each paper you pick up, you will be mentally exhausted after the first pile. The best way to tackle this, or any other clutter, is to sort the paperwork out first. Without making any decisions at all, sort your paperwork into these categories: Action papers – These are any papers that require action. Even if that means to enter a phone number in your phone book, a party invitation, etc. Reference… read more »

Do you dread filing?

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One of my all time favorite products is Freedom Filer. The beauty of the Freedom Filer system is that every detail has already been thought through for you. There is a ton of information included with the Freedom Filer kit and online to help you with any questionable paper you may have. Most systems take too long to file and retrieve information. The Freedom Filer makes filing paper as easy as dropping it in the trash. To receive a 15% discount on your purchase, visit the Freedom Filer website through this link. Wouldn’t you like to boast that you never… read more »

Reducing junk mail tips

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Visit the Direct Marketing Association website. There you can manage credit offers, catalogs, magazines and other mail offers. They make it super easy to manage what mail you do receive. You must re-register after five years. You may also register deceased loved ones with their Deceased Do Not Contact list. Another great website that manages a large variety of solicitations you get is Catalog Choice. Their service works with you to stop catalogs, coupons, credit card offers, phone books, circulars and more. Penny Savers: You can call 800-422-4116 or mail request to Circulation, c/o Penny Saver, 2830 Orbiter St, Brea,… read more »

Paper management tips

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Avoid looking at papers and placing them back on your desk. Make a decision on them, and then follow through right away. Don’t keep magazines. Tear out or photocopy relevant articles. Use a follow-up file (action system) to hold paperwork relating to scheduled tasks. Invest in a Freedom Filer system. If you handle paperwork more than twice before taking action on it, you are losing time, money and energy. Sort, file and purge regularly. Work out of your car? Use a spiral notebook for ALL of your notes & never search for those scraps of paper again.

Simple crafty recycling idea

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In response to my blog last week about giving your Christmas cards to St Jude’s Ranch for Children, I received the following suggestion from one of our blog readers, Debra Lagemann with Seven Sisters Home Designs. With her permission I am copying it here for you to enjoy. I think it’s a fantastic idea! “I keep this year’s Christmas cards to make next year’s gift tags. I cut out a pretty, cute or fun picture from the front, punch a hole into it, write to and from on the back and tie it onto the package. Every tag is different,… read more »

Get ready for tax time

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You may be scrambling around trying to find all of your paperwork for your 2011 taxes. Why not plan ahead for next year’s taxes now. I’m sure you already have paperwork coming at you that you have to keep for 2012. It’s not too early to determine a home for your 2012 receipts to live in for the year. The 13-pocket expanding file is one of my all-time favorite organizing products. And it’s so inexpensive on top of that! Simply file your receipts by vendor – Target, Office Max, etc. If you enter your receipts into an accounting program throughout… read more »

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